Auburn Volkswagen Infectious Disease Response Plan
Basic Planning Considerations for COVID-19
Follow all these steps to plan for and reduce the risk of a COVID-19 infection. Step 1. Identify risk associated with various worksites and job tasks performed.
* When, how and where might workers be exposed including: the general public, customers, sick individuals (those at particularly high risk of infection such as international travelers who have returned from places with widespread transmission, healthcare workers who have been exposed etc.)
* Non-occupational risk factors at home and in community settings.
* Team Members individual risk factors (e.g. older age, presence of chronic medical condition, including immunocompromising conditions, pregnancy.)
* What controls are necessary to address those risk factors?
* Managers at other locations, such as the Detail shop, are provided with the authority to take appropriate actions in their business place as part of the infections disease outbreak plan based on the location specific conditions.
1. The Management team will complete an assessment of all team members to identify the risk for team members.
2. Once all team members have been assessed for risk the Management team will meet to develop appropriate workplace controls to reduce the risk of infection.
3. Once all controls have been developed the team will inform each at risk team member on the required workplace controls that he/she must take to reduce the risk of infection, possibly to include not coming to the workplace.
Step 2. Follow all federal, state and local recommendations regarding development of contingency plans for situations that may arise as a result of outbreaks, such as:
The Compliance Officer will review Local, State, and Federal laws to develop temporary work policies to prevent the spread of COVID-19.
* Recommend implementing staggered work shifts, downsizing operations, delivering services remotely when possible, and exposure reducing measures.
* Enforce social distancing between employees and customers of 6 feet whenever possible.
* Sanitize frequently touched surfaces at least hourly during business hours, including customer vehicles upon receipt and prior to returning to customers.
* Conduct essential operations with a reduced work force, cross-train employees in different job functions in order to continue operations with a reduced work force to reduce exposure. The Office Manager is responsible for creating a team member contact roster so that in the event of a confirmed case of COVID-19 at the dealership, all team members could be easily contacted with the information.
* It is recommended to test the phone call/email roster prior to a COVID-19 case.
* If an employee does test positive for COVID-19, the dealership is to take the following precautions:
o Contact all team members as quickly as possible. o Have all team members that worked near the sick employee self-
quarantine for no less than 7 days to ensure they do not develop
symptoms before returning to work. o Close the store for 24 hours so that everything can be thoroughly
sanitized. No one at Auburn Volkswagen is responsible for contacting the CDC or WA
State Department of Health in the event of a COVID-19 case. This is because the facility administering the test is required by law to follow strict reporting guidelines and we do not want to violate the patient privacy laws protecting our team members.
Step 3. Recommended Administrative Safety Controls by Employers
Managers will track all team members who have the following symptoms:
* Shortness of Breath Management will ensure sick leave policies are flexible and consistent with public health guidelines and that employees are aware of these policies. Management will actively encourage, possibly require, sick employees to stay home. Managers will ensure that team members who appear to have acute respiratory illness, or symptoms upon arrival to work, or become sick during the day, will be sent home immediately.
If an employee has to self-quarantine because of a positive COVID-19 test they will only be permitted back at work per the CDC guidelines outlined below:
Time-since-illness-onset and time-since-recovery-strategy: Persons with COVID-19 who have symptoms and were directed to care for themselves at home may discontinue home isolation under the following conditions.
o At least three days (72 hours) have passed since recovery defined as resolution of fever without the use of fever-reducing medications and improvement in respiratory symptoms (no cough, shortness of breath) and at least 7 days have passed since the onset of symptoms.
Test-based-strategy: Persons who have tested positive for COVID-19 who have symptoms and were directed to care for themselves at home may discontinue home isolation under the following conditions:
o Resolution of fever without the use of fever reducing medications; o Improvement in respiratory symptoms such as cough or shortness
of breath; and o Negative results of an FDA Emergency Use Authorized molecular
assay for COVID-19 from at least 2 consecutive nasopharyngeal swab specimens collected 24 hours apart.
Step 4. Recommended Safety Controls for Employer and Employees
These are the steps we have taken in the workplace to help decrease the spread of COVID-19.
The Compliance Officer & Service Manager will develop an informational document or verbally inform all team members of the following recommendations:
* Stop handshaking and use other noncontact methods for greeting one another and customers
* Clean hands when you enter the building and at regular intervals, washing with soap and water for at least 20 seconds
* Create habits and reminders to avoid touching your face, cover coughs and sneezes using a clean tissue or your elbow, then wash your hands.
* Disinfect frequently touched surfaces such as doorknobs, tables, desks, and handrails regularly.
* Limit food sharing.
* Increase ventilation by opening windows or adjusting HVAC settings. Management:
* Consider holding meetings in open well-ventilated spaces, practice social distancing during meetings.
* Postpone or limit large meetings and gatherings.
* Assess and postpone business travel if possible.
* Encourage vulnerable team members to work from home whenever possible. Step 6. Responsibilities The Service Manager and General Sales Manager will develop cleaning schedules and ensure that all necessary areas are being cleaned at least each hour while the dealership is open for business to reduce the spread of COVID-19. Ensure all required cleaning supplies are available and on order to maintain current requirements. Managers will ensure that all team members are provided with all sick leave policies, company hygiene recommendations, and updates on the current status of COVID-19, as well as any emergency policies that must be implemented. The Office Manager will verify that all contact rosters are up to date and correct. The Compliance Officer will act as the designated social distance educator and enforcer.